Position Summary:
The HR and Procurement Officer will support the organization by managing core human resource functions and overseeing procurement activities in line with company policies. This dual-role position ensures smooth recruitment, onboarding, and employee support, while also managing ethical and compliant vendor sourcing, documentation, and contract coordination in close collaboration with the Finance Department.
Job Details:
Work from Home
Monday to Friday | 5 PM – 2 AM | Following client holidays
Responsibilities:
A) Human Resources
Policy Development, Management and Compliance
- Develop and manage overall HR strategies, systems and procedures across the organization; ensure alignment of HR initiatives with the company’s vision, mission and business plan
- Oversee human resource policies, ensuring awareness, compliance, and clarity among staff.
Staff Life Cycle Management
- Lead hiring initiatives, including: job vacancies advertising, job application screening, candidate communication, and interviews process coordination.
- Prepare contract agreements for new staff, vendors, and contractors; conduct orientations for newly recruited staff.
- Oversee the annual performance appraisal system to drive high performance and foster team growth.
- Collaborate with staff and management to ensure the ongoing availability of professional development opportunities that align with team needs.
- Maintain and update all HR-related data, documentation, and staff records using Zoho HRMS. Ensure accurate tracking of leave, contracts, performance cycles, and other HR processes through the system.
Engagement and Staff Culture
- Organize team-building activities to foster a positive work environment; find novel ways to build “soft spaces” for team celebration and recognition within an internationally remote team structure.
- Spearhead initiatives to share information widely within the team, including quarterly staff newsletters or webinars.
- Address employee needs and inquiries promptly, including conflict mediation; handle workplace investigations and disciplinary actions as needed.
Administrative Duties:
- Support administrative duties, including payroll processing and team calendar coordination.
- Maintain accurate human resources records, including job applications, vendor contracts, staff documentation, and leave records.
- Carry out necessary administrative duties as assigned by the supervisor.
B) Procurement
- Vendor Sourcing and Quotations: Identify and source vendors; collect quotations as per procurement policy.
- Procurement Documentation: Maintain accurate procurement records including quotations, vendor communications, and comparative charts.
- Contract Coordination: Prepare procurement-related contracts based on validated scope and vendor details, using approved templates. Ensure timely contract drafting, secure Executive Director sign-off, and share signed copies with the Finance Department for payment processing and record-keeping.
- Finance Collaboration: Work closely with Finance to ensure compliance checks, timely payment processing, and adherence to procurement policies.
Qualifications:
- Bachelor’s degree in human resources, or equivalent.
- Minimum 4 years of human resource experience in a non-profit, start-up, or private sector workplace. Proven ability to implement strong HR policies, foster team wellness, and support staff growth.
- Strong preference for experience in remote, international, multicultural and multilingual settings.
- Strong interpersonal and communication skills with the ability to work effectively among a highly diverse workforce.
- Knowledge of HR systems and databases.
- Strong analytical and problem-solving skills.
- Fluent in English.
- Interest in social justice and/or reproductive rights is a plus. (nice to have)