Position Summary:
We are seeking an experienced Accounts Payable (AP) Specialist to our team. This role will be responsible for processing vendor invoices, applying payments, managing expense reports, and reconciling company credit card transactions. The AP Specialist will play a crucial role in ensuring accurate and efficient financial transactions while working closely with internal teams and external vendors.
- Job Details:
Hybrid Setup (3 days onsite, 2 days at home) The onsite days will be Monday, Wednesday and Friday, while the work-from-home days will be Tuesday and Thursday. You will be reporting to the Eastwood Office.
Monday to Friday | 7:00 AM to 4:00PM EST
*Following US Holidays
Responsibilities:
Accounts Payable (AP) Processing & Vendor Payments:
- Process vendor invoices, ensuring proper coding, approval, and compliance with company policies.
- Apply payments to vendors in accounting system, ensuring invoices are properly matched and reconciled.
- Review and reconcile vendor statements, resolving discrepancies in a timely manner.
- Set up new vendors and maintain accurate AP records and documentation for compliance and audits.
- Collaborate with procurement and other departments to ensure invoices are properly approved and processed.
- Assist in the preparation of weekly payment runs, ensuring timely vendor payments.
- Assist with month-end close processes, including bank reconciliation related to cash disbursements, AP reconciliations and reporting.
Credit Card and Expense Report Management & Reconciliation:
- Review and approve reimbursable and non-reimbursable expense reports submitted by employees, ensure department and coding are accurate.
- Ensure compliance with company policies and resolve any discrepancies. Follow up with employees on missing receipts or incorrect submissions.
- Reconcile credit card transactions to submitted non-reimbursable expense reports.
Banking & System Support:
- Support the transition from current banks to the new bank, ensuring smooth banking operations.
- Assist in new credit card and expense report platform implementation.
- Assist in the new ERP system implementation, ensuring AP workflows are properly integrated.
- Provide recommendations for process improvements and automation in AP and expense reporting.
Qualifications & Skills:
- 3+ years of experience in accounts payable, or general accounting.
- Experience processing vendor invoices and applying payments.
- Experience with credit card reconciliation and expense report processing.
- Proficiency in AP and accounting systems (e.g., QuickBooks, NetSuite, Intacct).
- Familiarity with expense management platforms (e.g., Expensify, Ramp) is a plus.
- Strong attention to detail, proficient in excel, excellent communication in oral and written English.
- Ability to work independently in a remote environment and collaborate with a U.S.-based finance team.
- Experience working in a shared services or outsourced finance role for North American companies is a strong plus.
- Familiarity with banking transitions and ERP system implementations and Knowledge of AP automation tools and best practices is a plus.