Job Summary:
We are seeking a highly organized and dedicated Project Administrator to join our team. The Project Administrator will play a crucial role in providing administrative support to our project teams, ensuring the smooth operation of day-to-day tasks and project activities. This role will require strong communication skills, a keen attention to detail, and the ability to manage multiple tasks simultaneously. The successful candidate will be proactive, efficient, and adaptable in a dynamic, fast-paced environment. This position is based in our Bridgetowne, QC office.
Job Details:
- Work Onsite – Bridgetowne, QC
- Monday to Friday, from 8 AM to 5 PM (Manila Time)
- *Following Australian Holidays
- *A year-end shutdown typically lasting 3-4 weeks starts a week before Christmas. During this time, you are expected to use your vacation leaves to compensate for the non-holiday workdays. We provide an extra 5 days of annual leave during this shutdown period to regular employees.
Responsibilities:
- Answering phone calls and responding to queries from both internal and external stakeholders in a professional and timely manner.
- Following up on appointments with clients and contractors to ensure seamless communication and coordination.
- Organizing schedules for project teams, including arranging meetings, updating calendars, and ensuring all team members are aware of their commitments.
- Performing administrative tasks using Microsoft Excel and Word, including data entry, document creation, and report generation.
- Filling out and submitting project-related online forms, ensuring accuracy and completeness of information.
- Performing other job-related duties as assigned, showing flexibility and a willingness to contribute to the team’s objectives.
- Supporting the project management team in the execution of their tasks, contributing to the overall success of the project.
Qualifications:
- Bachelor’s degree in business studies, Administration, Management, or a related field from a recognized institution.
- Excellent command of English, both oral and written, for effective communication with internal and external stakeholders.
- Proficiency in Microsoft Office Suite, including Word and Excel. Familiarity with PDF documents is also necessary.
- Experience in a Clerical/Administrative Support role, ideally within a project-based or similar dynamic environment.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
- Proactive, adaptable, and capable of working independently as well as part of a team.
- Excellent problem-solving skills and the ability to make decisions in a fast-paced environment.
- Strong interpersonal skills and the ability to build and maintain relationships with clients and contractors.