Position Summary:
We’re looking for an Internal Accountant to take full ownership of our invoicing, payables, receivables, and job cost tracking. You’ll be the go-to person for making sure every expense is accurate and tied to the right job — keeping our books clean and our billing on point.
If you’re detail-oriented, love reconciling data, and enjoy building smooth accounting systems, this role is for you.
Job Details:
- Work from Home
- Monday to Friday | 8 PM to 5 AM Philippine Time
- To follow Philippine holidays
Responsibilities:
Job Costing & Billing (Your Main Focus)
- Pull completed jobs or work orders from Jobber and create invoices in Zoho Books.
- Make sure all materials, subcontractors, rentals, and labor are included in every invoice.
- Reconcile bank feeds, credit cards, and vendor bills, tagging each line item to the right job, phase, or cost code.
- Maintain a clean Work-in-Progress (WIP) view and track margins per job.
Receivables
- Send invoices promptly (same day or next day after job completion).
- Manage A/R aging, follow up on collections, and post payments.
- Track retainage, change orders, and deposits.
Payables & Purchasing
- Perform 3-way matching: Purchase Order → Delivery Ticket/Photo → Vendor Invoice.
- Schedule payments with cash flow awareness.
- Keep vendor profiles up to date and monitor material pricing (e.g., copper, duct, fittings) using Zoho CRM automations.
Close & Compliance
- Handle month-end close tasks: bank and credit card reconciliations, WIP updates, and sales tax filings.
- Keep customer, vendor, and item lists organized and standardized.
- Maintain consistent naming conventions for items and cost codes.
Qualifications:
- 3+ years of accounting experience, ideally in construction or service-based industries.
- Proficiency in Zoho Books or similar cloud accounting software is a plus.
- Strong background in A/R, A/P, reconciliations, and WIP/job costing.
- Advanced Excel or Google Sheets skills (lookups, pivots, formulas).
- Excellent written communication and organizational skills.
- Experience with or interest in the following is an advantage:
- Zoho tools like Zoho Expense, Zoho Flow, Zoho Analytics, or light Deluge scripting.
- Field service platforms such as Jobber.
- CSV imports/exports, process automations (Zapier or Make), and dashboard creation.
- Progress billing (AIA) and multi-tax jurisdictions.