Strengthen revenue with medical billing outsourcing from $1,400 a month, all in

Sourcefit’s medical billing rates are $1,400 a month for entry level, $1,850 for mid level and $2,300 for senior billing staff, per full-time employee working from home. Office-based staff add $100 a month. Each rate is all in: salary and benefits at cost plus the $395 management fee. There are no setup, recruitment or exit fees. Where the work suits it, output-based pricing is also available, built on the same transparent framework: we show how the unit price is calculated, so you know exactly what you are paying for.

No. The fee is already inside every rate on this page and on every quote. A $1,400 rate is about $1,005 of salary and benefits at cost plus the $395 fee. You will never see the fee added to a rate you were quoted.

Legal employment and compliance with an HR team on the ground, recruitment, an i5 computer with dual monitors and headset, a 24/7 IT help desk, a secure managed network, our security certifications and insurance, training and quality, client success management and the Knit workforce platform. For office-based staff it also covers the seat, office network and utilities.

Most medical billing roles are recruited, interviewed and onboarded in two to three weeks. Certified coders and specialty billers can take longer. You interview and choose the billing staff.

That is your choice. Most clients manage the team directly: the billing staff report to your managers and work inside your processes and tools, with Sourcefit handling employment, HR, equipment, IT and quality support behind them. If you would rather not manage day to day, our Sightline model builds an autonomous team with its own Sourcefit team lead and quality layer that delivers against agreed SLAs, while still reporting directly to you and working to your KPIs, not ours. Sightline is quoted separately.

Yes. Billing staff work in your practice management, EHR and clearinghouse systems, such as Athena, Tebra, eClinicalWorks, NextGen, AdvancedMD, Epic, Availity or Office Ally, under your access rules. You keep ownership of every account, and access is revoked the day someone leaves.

Sourcefit holds ISO 27001:2022 and ISO 27701 certification directly, is PCI DSS validated, has a SOC 2 report, signs HIPAA business associate agreements where needed and operates GDPR-aligned data handling. Home-based staff work on company-managed computers over a VPN with traffic routed through Cloudflare.

The team is yours. If you decide to move them to your own entity or take them with you, they go with you. There is no transfer fee, buyout or conversion charge.

Billing companies typically charge 4 to 10 percent of collections, with no ceiling as your collections grow, plus setup and per-claim fees. A dedicated biller is a flat monthly rate of $1,400 to $2,300, all in, working inside your own practice management system. The break-even depends on your collections volume, but most practices above a few hundred thousand dollars a year in collections pay less with dedicated staff and keep full visibility of every claim.

HIPAA does not prohibit offshore access to PHI; it requires that the vendor is a business associate under a signed agreement with safeguards in place. Sourcefit signs business associate agreements, operates ISO 27001:2022 and ISO 27701 controls, and your billers work inside your systems under named logins with local storage locked down where your data policy requires it. Some payer contracts and state Medicaid programs do restrict offshore PHI, so check your payer agreements before moving a book of business; we will tell you what to look for.

Charge entry, claim scrubbing and submission, eligibility verification, payment posting, denial work, AR follow-up and payer calls all move offshore well, and so do the senior roles: certified coders, denial and appeals specialists, billing team leads and revenue cycle managers who own the metrics. Coding decisions that need a provider query, final write-off authority, and anything a payer contract or state program bars from offshore work stay with your office.

Prior US billing experience is the baseline, with specialty experience matched to your practice where possible, and certified coders (AAPC CPC or CPB) for coding roles. You interview the shortlist and can set a test on your payer mix and system.

Payer calls for claim status, eligibility and prior authorization follow-up are standard offshore work and our billers handle them in English. Patient-facing calls depend on your practice policy and your state’s rules; many practices keep them onshore or route them through a script you approve.

Clean claim rate, first-pass acceptance, denial rate, days in AR and payment posting accuracy, all taken from your own system so you see the same numbers the billers do. Sourcefit’s training and quality team, included in the fee, samples work and coaches against those targets with your billing manager.

Philippine billers can work your business hours or an overnight model where claims and postings are worked before your office opens. The Dominican Republic offers same-day overlap in US Eastern time. Escalation during non-overlap hours is defined with you at onboarding.

AI and automation now handle eligibility checks, claim scrubbing and some routine status calls, and your billers should be using them. Denials, appeals, payer exceptions and anything that needs judgment still take a person. The role is shifting toward exception handling and supervising automation, and fewer people are needed per thousand claims over time. WorkingAI, our managed AI service, also consults on process optimization for revenue cycle teams: mapping the claim lifecycle, identifying the steps that can be automated or AI-assisted, and sizing the billing team around the exceptions and follow-up that still need people.