Back Office Support

Accounting Specialist - Reconciliations

Position Summary:

The Accounting Specialist - Reconciliations will be responsible for performing comprehensive bank reconciliations for multiple entities and managing detailed balance sheet reconciliations. This role demands a high level of accuracy and independence to ensure the integrity and accuracy of financial records.

Job Details:

  • Onsite – Bridgetowne, Pasig
  • Monday to Friday | 8 PM to 5 AM Manila Time
  • *Following PH Holidays

Responsibilities:

  • Execute daily, weekly, and monthly bank reconciliations for multiple accounts across various entities.
  • Conduct comprehensive balance sheet reconciliations, promptly resolving any discrepancies.
  • Utilize ERP systems (RFMS, QuickBooks, IBS) to perform reconciliations.
  • Maintain precise financial records, ensuring alignment between ledger entries and bank transactions.
  • Prepare and submit accurate reconciliation reports.
  • Collaborate with the accounting team to enhance and streamline reconciliation processes.
  • Assist in preparing documentation for internal and external audits.
  • Monitor banking activities to identify and investigate irregularities or potential fraud.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or a related field.
  • Minimum of 3 years of experience in accounting, with a focus on bank reconciliations.
  • In-depth understanding of accounting principles.
  • Proficiency in ERP systems (use RFMS, Quickbooks, Windward, but any others are acceptable).
  • Proficiency in Microsoft Office, particularly Excel, and familiarity with accounting software.
  • Exceptional attention to detail.
  • Strong English communication and interpersonal skills.
  • Professional certification such as ACCA, CPA, or equivalent is highly desirable.
  • Experience with Big Four accounting firms is advantageous.
  • Experience in a shared services center environment.
  • Knowledge of financial instruments and their accounting treatment.

by Carl Trinidad

Production Planner/Buyer (FMCG)

Position Summary:

The Production Planner/Buyer will be an integral part of the National Planning and Buying teams, responsible for ensuring the procurement of produce supply to meet 100% of daily site production plans. This role serves as the daily supplier point of contact for the client, managing communications to sustain strategic relationships. The ideal candidate will deliver quality finite material and production schedules within both the “fixed” and “trading zones,” satisfying the master supply plan and actual customer requirements. Additionally, this position will work closely with site teams to identify opportunities for improving efficiency and reducing waste in systems and processes.

Job Details

  • Work Onsite - Bridgetowne, Pasig
  • 6 AM to 3 PM Manila Time

Responsibilities:

  • Create daily production plans using the client’s ERP Systems.
  • Provide quality, feasible, and material schedules in daily time buckets to optimize plant efficiencies.
  • Maintain and own the site production process within trading and fixed zones to ensure consistency between weekly supply plans and daily schedules.
  • Maintain OPS Master Sequence data.
  • Plan to capacity and identify solutions when sites are over capacity, reporting to the Planning Manager.
  • Maintain Master Data across all Planning ERP systems.
  • Collaborate with Demand Planning, Sales, and Operations to minimize excess stock and/or finished goods dumps.
  • Prepare production plans for events in advance, including public holidays, sporting events, and launches.
  • Create weekly supply schedules for deliveries for each produce line by matching supply availabilities with the client’s master supply plan to meet planned production requirements.
  • Understand freight cost options to ensure supply is mapped and ordered to maximize truck and freight utilization.
  • Create Material to Plan availability reports daily for each production site.
  • Maintain all relevant system data to required standards, including all weekly and daily templates.
  • Develop the efficiency, reliability, and integrity of our planning systems.
  • Participate cross-functionally to optimize plant efficiencies.
  • Perform case fill coding, publish CSLs, analyze data for trends, and work with relevant teams to improve overall case fill.
  • Prepare data for and participate in weekly Operational Planning review meetings, taking actions for publishing to the group.
  • Conduct accurate raw material dump coding, analyze trends, and work with relevant teams to reduce the overall value of raw material dumped.
  • Collaborate with regional supply managers to improve inbound DIFFOT performance, optimizing delivery time slots and standardizing order multiples with suppliers.
  • Partner with operational leads to ensure site manufacturing and plans result in quality finished goods.
  • Maintain raw material inventory holdings within agreed guidelines to maximize freshness/quality and minimize dump exposure, implementing site or recipe changes where necessary.
  • Champion Zero Harm programs and initiatives.
  • Promote a positive safety culture.
  • Ensure total onsite inventory falls within agreed site receivals capacity to maintain a safe working environment.
  • Ensure compliance with all company Health and Safety Policies and Procedures.

Qualifications:

  • Proven experience within an FMCG/manufacturing operation (preferably short shelf life).
  • Proven production planning and scheduling experience.
  • Experience delivering commercial results in an operational environment.
  • Capability to drive collaborative relationships and accountability that delivers results.
  • Experience using planning and scheduling tools and ERP software.
  • Previous experience working with remote manufacturing sites is a plus.
  • Strong will to learn and grow both personally and professionally.
  • Strong ethics and attention to detail.
  • Ability to work with and coordinate multiple stakeholders to achieve common outcomes.
  • High capability in managing many moving and evolving activities simultaneously.
  • Ability to think creatively and present new proposals that add value.
  • Strong problem-solving skills and the ability to work logically from first principles.
  • High levels of tenacity and resilience, with a results-oriented mentality.
  • High standard of written and verbal communication.
  • Confidence in all communications.
  • Demonstrates absolute honesty and integrity.
  • Raises issues and makes recommendations while considering potential consequences.
  • Builds constructive relationships with all essential stakeholders.
  • Strong, pragmatic team player.
  • Look for new ways to solve old problems.
  • Sets high standards of performance for self and others.
  • Treats all with respect and fairness.

by Carl Trinidad

Project Assistant

Job Summary:

We are seeking a highly organized and dedicated Project Assistant to join our team. The Project Assistant will play a crucial role in providing administrative support to our project teams, ensuring the smooth operation of day-to-day tasks and project activities. This role will require strong communication skills, a keen attention to detail, and the ability to manage multiple tasks simultaneously. The successful candidate will be proactive, efficient, and adaptable in a dynamic, fast-paced environment. This position is based in our Eastwood, Libis, Quezon City office.

Job Details:

  • Work Onsite - Bridgetowne, Pasig
  • Monday to Friday, from 8 AM to 5 PM (Manila Time)
  • *Following Australian Holidays
  • *A year-end shutdown typically lasting 3-4 weeks starts a week before Christmas. During this time, you are expected to use your vacation leaves to compensate for the non-holiday workdays. We provide an extra 5 days of annual leave during this shutdown period to regular employees.

Responsibilities:

  • Answering phone calls and responding to queries from both internal and external stakeholders in a professional and timely manner.
  • Following up on appointments with clients and contractors to ensure seamless communication and coordination.
  • Organizing schedules for project teams, including arranging meetings, updating calendars, and ensuring all team members are aware of their commitments.
  • Performing administrative tasks using Microsoft Excel and Word, including data entry, document creation, and report generation.
  • Filling out and submitting project-related online forms, ensuring accuracy and completeness of information.
  • Performing other job-related duties as assigned, showing flexibility and a willingness to contribute to the team's objectives.
  • Supporting the project management team in the execution of their tasks, contributing to the overall success of the project.

Qualifications:

  • Bachelor’s degree in business studies, Administration, Management, or a related field from a recognized institution.
  • Excellent command of English, both oral and written, for effective communication with internal and external stakeholders.
  • Proficiency in Microsoft Office Suite, including Word and Excel. Familiarity with PDF documents is also necessary.
  • Experience in a Clerical/Administrative Support role, ideally within a project-based or similar dynamic environment.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
  • Proactive, adaptable, and capable of working independently as well as part of a team.
  • Excellent problem-solving skills and the ability to make decisions in a fast-paced environment.
  • Strong interpersonal skills and the ability to build and maintain relationships with clients and contractors.

by Carl Trinidad