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Billing Administrator

Overview:

MasTec Communications Group is a leading national infrastructure construction company operating throughout the United States. MasTec Communications Group performs both wireline and wireless communication services on a national scale. We are experts in cell tower construction, RF engineering, broadband fiber optic cable installation, OSP engineering, wireline construction, and emergency maintenance services.

At MasTec you’ll be joining a family, where we are dedicated to supporting each other and building an atmosphere of
teamwork. As part of our team, your opportunities are limitless.

Position Summary:

The primary role of the Billing Administrator is to support Project Managers (PMs) and General Contractors (GCs) by accurately tracking finances and managing invoices.

Job Details:

  • Work from Home or Work Onsite - Bridgetowne, QC
  • Monday to Friday | 9 PM to 6 AM Manila time (Night Shift)

Responsibilities:

  • Assist in tracking and balancing revenues and expenses for every job generated.
  • Track all internal, subcontractors and pass-through revenue.
  • Track all internal and subcontractor invoices.
  • Daily status reporting on funding.
  • Quality control all internal and subcontractor invoicing.
  • Assists in reviewing all invoices for appropriate documentation and approval prior to payment.
  • Participate in a wide variety of special projects and compile a variety of special reports.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Special projects- reports, filing, research, etc.
  • May provide backup support and assistance to other project coordinators.
  • Any and all other duties as assigned.

Qualifications:

  • 1-3 years Billing Admin experience.
  • Construction/ telecommunication knowledge preferred.
  • Proven strong analytic/problem solving/arithmetic skills.
  • Highly organized person and can show planning and processes to support daily work.
  • Proficient with Microsoft Office products (with emphasis on Excel).
  • Experience working with database software.
  • Ability to become proficient with customer “Host Systems” as required.
  • Practical and conceptual thinking as related to project descriptions and needs.
  • Excellent verbal, written, and interpersonal skills.
  • Communicate with co-workers, management, customers and vendors in a courteous and professional manner.
  • Ability to work on multiple projects at once.

by Carl Trinidad

Production Planner/Buyer (FMCG)

Position Summary:

The Production Planner/Buyer will be an integral part of the National Planning and Buying teams, responsible for ensuring the procurement of produce supply to meet 100% of daily site production plans. This role serves as the daily supplier point of contact for the client, managing communications to sustain strategic relationships. The ideal candidate will deliver quality finite material and production schedules within both the “fixed” and “trading zones,” satisfying the master supply plan and actual customer requirements. Additionally, this position will work closely with site teams to identify opportunities for improving efficiency and reducing waste in systems and processes.

Job Details

  • Work Onsite - Bridgetowne, Pasig
  • 6 AM to 3 PM Manila Time

Responsibilities:

  • Create daily production plans using the client’s ERP Systems.
  • Provide quality, feasible, and material schedules in daily time buckets to optimize plant efficiencies.
  • Maintain and own the site production process within trading and fixed zones to ensure consistency between weekly supply plans and daily schedules.
  • Maintain OPS Master Sequence data.
  • Plan to capacity and identify solutions when sites are over capacity, reporting to the Planning Manager.
  • Maintain Master Data across all Planning ERP systems.
  • Collaborate with Demand Planning, Sales, and Operations to minimize excess stock and/or finished goods dumps.
  • Prepare production plans for events in advance, including public holidays, sporting events, and launches.
  • Create weekly supply schedules for deliveries for each produce line by matching supply availabilities with the client’s master supply plan to meet planned production requirements.
  • Understand freight cost options to ensure supply is mapped and ordered to maximize truck and freight utilization.
  • Create Material to Plan availability reports daily for each production site.
  • Maintain all relevant system data to required standards, including all weekly and daily templates.
  • Develop the efficiency, reliability, and integrity of our planning systems.
  • Participate cross-functionally to optimize plant efficiencies.
  • Perform case fill coding, publish CSLs, analyze data for trends, and work with relevant teams to improve overall case fill.
  • Prepare data for and participate in weekly Operational Planning review meetings, taking actions for publishing to the group.
  • Conduct accurate raw material dump coding, analyze trends, and work with relevant teams to reduce the overall value of raw material dumped.
  • Collaborate with regional supply managers to improve inbound DIFFOT performance, optimizing delivery time slots and standardizing order multiples with suppliers.
  • Partner with operational leads to ensure site manufacturing and plans result in quality finished goods.
  • Maintain raw material inventory holdings within agreed guidelines to maximize freshness/quality and minimize dump exposure, implementing site or recipe changes where necessary.
  • Champion Zero Harm programs and initiatives.
  • Promote a positive safety culture.
  • Ensure total onsite inventory falls within agreed site receivals capacity to maintain a safe working environment.
  • Ensure compliance with all company Health and Safety Policies and Procedures.

Qualifications:

  • Proven experience within an FMCG/manufacturing operation (preferably short shelf life).
  • Proven production planning and scheduling experience.
  • Experience delivering commercial results in an operational environment.
  • Capability to drive collaborative relationships and accountability that delivers results.
  • Experience using planning and scheduling tools and ERP software.
  • Previous experience working with remote manufacturing sites is a plus.
  • Strong will to learn and grow both personally and professionally.
  • Strong ethics and attention to detail.
  • Ability to work with and coordinate multiple stakeholders to achieve common outcomes.
  • High capability in managing many moving and evolving activities simultaneously.
  • Ability to think creatively and present new proposals that add value.
  • Strong problem-solving skills and the ability to work logically from first principles.
  • High levels of tenacity and resilience, with a results-oriented mentality.
  • High standard of written and verbal communication.
  • Confidence in all communications.
  • Demonstrates absolute honesty and integrity.
  • Raises issues and makes recommendations while considering potential consequences.
  • Builds constructive relationships with all essential stakeholders.
  • Strong, pragmatic team player.
  • Look for new ways to solve old problems.
  • Sets high standards of performance for self and others.
  • Treats all with respect and fairness.

by Carl Trinidad

Accounts Payable Associate

Position Summary:

The Accounts Payable Specialist is responsible for managing and overseeing the entire accounts payable process. This role ensures the accuracy, integrity, and timeliness of financial transactions and vendor payments. The Accounts Payable Specialist plays a crucial role in maintaining the financial health of the organization by ensuring all financial obligations are met promptly and accurately.

Job Details:

  • Work from Home
  • Monday to Friday | 9 AM to 6 PM PH Time

Responsibilities:

Oversee Data Entry and Ensure Integrity of Accounting System Data:

  • Accurately input all invoices and billing information from suppliers and other vendors into the accounting system.
  • Regularly verify and cross-check data entries to maintain the accuracy and integrity of the accounting system.
  • Maintain organized and up-to-date records of all financial transactions, ensuring that all entries comply with company policies and accounting standards.
  • Ensure the accounting system is regularly updated with the latest information and resolve any discrepancies promptly.

Process Supplier Invoices and Prepare Checks for Signature:

  • Thoroughly review all supplier invoices for accuracy, proper authorization, and compliance with purchase orders and contracts.
  • Follow the established approval workflow for processing invoices, ensuring that each invoice is approved by the relevant department or manager.
  • Prepare checks/online transfers for payment, ensuring that all details are correct, and the checks/transfers are ready for signature/approval by authorized personnel.
  • Manage and adhere to payment schedules, ensuring that all supplier payments are made timely to avoid any late fees or disruptions in supply.

Make Bank Deposits as Needed:

  • Prepare and organize bank deposits, including checks and cash, ensuring that all amounts are accurately accounted for.
  • Maintain detailed records of all bank deposits, including date, amount, and source of funds.
  • Coordinate with the bank to ensure deposits are made efficiently and any issues are resolved promptly.
  • Participate in the Preparation of Monthly and Year-End Financial Reports:
  • Assist in the preparation of monthly and year-end financial statements, ensuring that all data is accurate and complete.
  • Compile and organize data from various sources to support the financial reporting process.
  • Provide necessary documentation and support for internal and external audits, ensuring compliance with regulatory requirements and company policies.
  • Participate in variance analysis to identify discrepancies and support management in decision-making.

Reconcile All Bank Accounts:

  • Regularly reconcile bank statements with the company's financial records to ensure accuracy.
  • Investigate and resolve any discrepancies between bank statements and company records promptly.
  • Maintain detailed documentation of all reconciliation processes and adjustments made.
  • Ensure that reconciliations are completed in a timely manner to maintain accurate financial records and internal controls.

Release Vendor Checks (as needed):

  • Manage the distribution of vendor checks, ensuring that all payments are released according to the payment schedule.
  • Keep accurate records of all checks released, including vendor information, payment amount, and date of issuance.
  • Communicate with vendors regarding payment status and resolve any issues or inquiries related to check payments.
  • Ensure that all check releases comply with company policies and procedures, as well as any relevant regulatory requirements.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or a related field preferred.
  • Proven experience in accounts payable or a similar financial role.
  • Strong understanding of accounting principles and procedures.
  • Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Knowledge of regulatory requirements and compliance related to accounts payable.

by Carl Trinidad