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Billing Administrator

Overview:

MasTec Communications Group is a leading national infrastructure construction company operating throughout the United States. MasTec Communications Group performs both wireline and wireless communication services on a national scale. We are experts in cell tower construction, RF engineering, broadband fiber optic cable installation, OSP engineering, wireline construction, and emergency maintenance services.

At MasTec you’ll be joining a family, where we are dedicated to supporting each other and building an atmosphere of
teamwork. As part of our team, your opportunities are limitless.

Position Summary:

The primary role of the Billing Administrator is to support Project Managers (PMs) and General Contractors (GCs) by accurately tracking finances and managing invoices.

Job Details:

• Work from Home or Work Onsite - Bridgetowne, QC
• Monday to Friday | 9 PM to 6 AM Manila time (Night Shift)

Responsibilities:

• Assist in tracking and balancing revenues and expenses for every job generated.
• Track all internal, subcontractors and pass-through revenue.
• Track all internal and subcontractor invoices.
• Daily status reporting on funding.
• Quality control all internal and subcontractor invoicing.
• Assists in reviewing all invoices for appropriate documentation and approval prior to payment.
• Participate in a wide variety of special projects and compile a variety of special reports.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Special projects- reports, filing, research, etc.
• May provide backup support and assistance to other project coordinators.
• Any and all other duties as assigned.

Qualifications:

• 1-3 years Billing Admin experience.
• Construction/ telecommunication knowledge preferred.
• Proven strong analytic/problem solving/arithmetic skills.
• Highly organized person and can show planning and processes to support daily work.
• Proficient with Microsoft Office products (with emphasis on Excel).
• Experience working with database software.
• Ability to become proficient with customer “Host Systems” as required.
• Practical and conceptual thinking as related to project descriptions and needs.
• Excellent verbal, written, and interpersonal skills.
• Communicate with co-workers, management, customers and vendors in a courteous and professional manner.
• Ability to work on multiple projects at once.

by Carl Trinidad

Accounts Receivable Analyst

Position Summary:

Ensure accurate & timely sales invoicing, collection of payments from customers and efficient and effective resolution of customer claims.

What’s in it for you?

• Health Insurance (HMO)
• Competitive Salary
• Expanded Maternity Leave up to 120 days
• Allowances
• Paid Time Offs (Vacation leaves are convertible to cash if unused)
• Companywide Events
• Fun & Relaxed Environment

Job Details

• Hybrid Setup (3 days on-site, 2 days at home) | Bridgetowne, Pasig
• 6 AM to 3 PM | Monday to Friday (Manila Time)

Responsibilities

• Assist the Accounts Receivable function across the company
• Ensuring payments are received to agreed terms
• Timely processing of customer remittances, deductions, and claims will demonstrate your excellent time management skills
• Early identification & solving of problems is a key element of the role
• Maintenance of customer account setup including validation of credit limits & credit insurance is a key
• Timely & accurate daily, weekly & monthly management reports e.g. trade debtor analysis, weekly forecasting of receipts from declined claims

Qualifications

• Bachelor's Degree in Accounting
• Stable/permanent working history
• Great communication skills
• 3+ years of experience in Accounting
• 2+ years of BPO experience
• Experience with A/R or Management accounting would be a PLUS

by Carl Trinidad

Accountant - VPEAG

Position Summary:

The Accountant position is responsible for providing oversight of accounting advisory responsibilities and routines and ensuring excellence in financial reporting and process improvement. This role involves conducting monthly reviews of financial statements, holding meetings with clients' owners, and offering project advisory services such as chart of accounts review and implementation of financial reporting tools. The position also entails continuous improvement of processes through automation and innovation.

Job Details:

• Work Onsite | Bridgetowne, QC or Angeles City, Pampanga
• Monday to Friday | 9 PM to 6 AM Manila time
• *Following US Holidays

Responsibilities:

Accounting Advisory Services:

• Manage accounting advisory responsibilities for up to 15 clients.
• Conduct monthly initial reviews of financial statements for assigned clients by the 10th of each month.
• Hold monthly meetings with clients' owners to review financial statements.

Project Advisory Services:

• Review and clean up the chart of accounts for clients.
• Implement Fathom Financial Reporting for selected clients.
• Maintain and update financial Excel workbooks and develop PowerPoint presentations as needed.
• Support other assigned projects.

Pursuit of Excellence & Process Improvement:

• Develop and maintain documentation for standardized processes and procedures.
• Continuously improve processes and procedures through automation and innovation.

Accounting Advisory Responsibilities and Routines:

• Daily: Manage bank and credit card transactions.
• Weekly: Prepare payroll journal entries.
• Monthly: Reconcile all balance sheet accounts; record monthly journal entries; review month-to-month profit & loss statements; maintain month-end checklists and update KPI dashboards; close books in QBO (QuickBooks Online).
• Quarterly: Collect W9 forms for 1099 preparation from vendors paid over $600 YTD; maintain vendor names and addresses in QBO; conduct general ledger maintenance, including standardizing chart of accounts and merging similar accounts.
• Annual: Complete year-end QBO checklist; prepare 1099 forms; prepare MD PowerPoint presentations.

Qualifications:

• A Bachelor’s Degree in Accounting is preferred.
• Experience in QuickBooks Online is required.
• Proficient with the Microsoft Office Package (Word, Excel, Outlook).
• Strong problem-solving skills & basic accounting principles knowledge.
• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness.
• Good organizational and time management skills with the ability to handle multiple activities and priorities, while maintaining a sense of urgency to meet or exceed expectations.
• Strong interpersonal skills, and ability to communicate and manage well at all levels of the organization.
• Strong problem-solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analysis.
• Self-motivated, highly organized, and resourceful.
• Highly dependable, efficient, and detail-oriented.

by Carl Trinidad