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Accounts Receivable Coordinator

Overview:

As an Accounts Receivable Coordinator, you will develop new skills, work in a safety-minded environment, and join us in expanding technology for a better community. Join the MasTec family and help us provide the highest level of quality service to our customers and communities while maintaining our commitment to safety!

Job Details:

  • Onsite (with possibility of Remote setup per performance) | Bridgetowne, QC
  • Night Shift | 8 PM to 5 AM

Responsibilities:

As an Accounts Receivable Coordinator, you are responsible for processing invoices and deposits and posting high volumes of checks. You believe in doing the job right. Being the best. And you're up for the challenge.

In addition, you will:

  • Process invoices and apply deposits
  • Reconcile and research unapplied cash
  • Reconcile aging against status on customer’s systems
  • Work with field operations and finance on any aged invoices that may require additional documentation for payment

Qualifications:

About You:

  • You have a track record of completing work with a high level of quality
  • You have a knack for figuring out hard problems and enjoy a hands-on approach to your work
  • You have 5+ years of billing and invoicing experience
  • You are detail oriented and trustworthy with good judgment
  • You have a strong knowledge of debits/credits basic accounting and General Ledger accounts
  • You have the ability to work on multiple projects at once
  • You have experience using excel with large volume of data, including pivot tables and vlookups
  • You have proven problem-solving skills
  • You enjoy working in a fast-paWorced high volume work environment

by Carl Trinidad

SAQ Regulatory Compliance Specialist

Position Summary:

The SAQ Reg Comp Specialist is responsible for ensuring all Client regulatory requirements are identified, addressed, and completed for every applicable site in the site acquisition process.

Job Details:

  • Work Onsite - Eastwood Libis, Quezon City
  • Monday to Friday | 10 PM to 7 AM Manila Time

Essential Duties and Responsibilities:

  • Review every site to identify any regulatory compliance issues, as per each Client's requirements
  • Execute all regulatory compliance issues
  • Complete/submit/upload to Client database RF Emissions forms
  • Coordinate with the Client's Regulatory team on all regulatory requirements (Green Sheet process for AT& T)
  • Complete and submit the Regulatory SOW template with the active project scope of work per the specifications of the regulatory department
  • Contact Landlords for ASR (Antenna structure registration) discrepancies with status - (FCC database), obtain NPA letters from Landlords (non-driver)
  • Provide additional requested deliverables to the Client's regulatory department as needed -RFDS, CDs, Structurals from active or previous projects -
  • Track the status of regulatory compliance milestones above
  • Inform Client's Implementation of Client's regulatory issues/roadblocks and work with Client's regulatory and/or Landlord to resolve
  • Other duties as assigned

Qualifications:

  • You have a track record of completing work with a high level of quality
  • You have a knack for figuring out hard problems and enjoy a hands-on approach to your work
  • Are proficient in Microsoft Office suites.
  • Have excellent oral and written communication skills.
  • Have excellent time management, organizational planning, and problem-solving skills.
  • You follow instructions, respond to management direction, and keep commitments.
  • Strong leadership and project management skills.
  • Able to manage, establish, and communicate clear goals and objectives.

by Carl Trinidad

Virtual Assistant (Accounting)

Position Summary:

US-based accounting practice seeking a highly organized and detail-oriented individual to join our team as a Virtual Assistant. This role involves managing client communication, organizing email and file systems, overseeing client engagement processes, and assisting with project management. The ideal candidate will possess strong communication skills, proficiency in various software tools, and the ability to handle multiple tasks in a fast-paced environment.

Job Details:

  • Work from Home
  • Monday to Friday | 9 PM to 6 AM Manila Time
  • *Following US Holidays

Responsibilities:

  • Email and File Organization
    • Organize and manage email correspondence, ensuring timely responses and follow-ups.
    • Maintain a well-structured digital filing system for easy access and retrieval of documents.
  • Client Communication and Contact
    • Consistently communicate with clients, providing status updates and addressing inquiries.
    • Ensure a professional front office appearance through consistent and clear communication.
  • Client Engagement Management
    • Manage the entire client engagement process, from initial contact and onboarding to final invoice and document saving.
    • Create engagement letters and include proprietary welcome articles.
    • Oversee the onboarding and client intake process, ensuring a smooth and efficient experience for new clients.
  • Calendar Scheduling and Tracking
    • Use cloud scheduling software (e.g., CAL.com) to manage appointments and deadlines.
    • Track engagements and ensure all tasks are completed on time.
  • Project Management
    • Plan and track tax engagements, coordinating with the team to ensure all deliverables are met.
    • Monitor project timelines and communicate expectations with clients.
    • Send invoices and save final returns upon payment.
  • Software Proficiency
    • Utilize Canopy Tax for tracking and managing tax-related tasks.
    • Leverage cloud-based scheduling and project management tools to streamline operations.
  • Additional Tasks
    • Assist with general administrative duties when primary tasks are complete.
    • Conduct research and gather information as needed for various projects.
    • Prepare reports and presentations for internal and client use.
    • Assist with marketing and social media management as needed.
    • Provide support for other office-related tasks and projects.

Qualifications:

  • Previous experience in accounting, data entry, administration, or anything similar.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Ability to manage multiple tasks and projects simultaneously.
  • High level of attention to detail and accuracy.
  • Familiarity with project management principles and tools is a plus.
  • Canopy Tax experience is nice to have.
  • Cal.com experience or similar experience.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to work independently and as part of a team.

by Carl Trinidad