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Accounts Payable Analyst

Summary:

The Accounts Payable Analyst is responsible for all accounts payable administrative functions. invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system expenses, vendor approval, and invoice processing.

Job Details:

  • Accounts Payable Analyst
  • Work Onsite - Bridgetowne, QC
  • Hybrid Setup upon regularization
  • Monday to Friday | 6 AM to 3 PM

Responsibilities:

  • Ensure all invoices are entered and scanned into the system within 48 hours of receipt.
  • Ensure all Accounts Payable transactions on the bank record are cleared daily
  • Ensure the number of declined invoices on the system is <15 at any one time
  • Ensure the number of outstanding issues with suppliers is < 10 at any one time.
  • Continuous improvement of the invoice entry process and addressing the root cause of issues
  • The entire process of invoice entry is efficient
  • Ensure the oldest outstanding issue is < 7 days old at any one time.
  • Ensure all DPI and APC levies and other statutory payments are paid on time and accurately
  • Ensure all transactions and reporting required by the business are of the highest standard and accuracy
  • Maintenance of supplier setups
  • Update and revise written procedures
  • Liaising with managers to verify and approve supplier invoices in a timely manner.
  • The reconciliation of supplier statements is done monthly.
  • Liaise with suppliers to resolve any payments or credit claims issues.
  • Liaise with other teams at all 3 sites to ensure issues are resolved
  • Adhere to the meeting rhythm of daily team huddles
  • Soft skills training attendance at Harvesting Our Potential video sessions.

Qualifications:

  • Bachelor’s Degree in Accounting
  • Stable/ Permanent working History
  • Great Communication Skills
  • 3+ years experience in Accounting
  • 3+ years doing Accounts Payable and Invoices
  • 2+ years BPO experience
  • Experience with A/R or Management accounting would be a PLUS

by Carl Trinidad

National Estimator

Job Summary:

As a National Estimator, you will be responsible for overseeing the cost estimates for potential projects throughout the country. The ideal candidate will have experience in commercial construction, excellent communication skills, and the ability to work in a fast-paced environment.

Job Details:

  • Work Onsite - Quezon City | Either Eastwood or Bridgetowne
  • Monday to Friday | 7 AM to 4 PM Manila Time

Responsibilities:

  • Analyze and review plans and specifications to prepare accurate estimates with the necessary level of
    detail for all design stages (Budgetary, DD, CD, GMP or Double-Check)
  • Create material quantity estimates of all flooring and related materials to fulfill all requirements of the
    flooring bid package (This position is not responsible for pricing material and labor)
  • Draft project-specific RFIs (Requests for Information) for review by sales, architects, or general
    contractors
  • Identify potential cost-saving opportunities and provide suggestions to project teams
  • Review own work to ensure accuracy and completeness prior to submission to Sales Team
  • Complete estimates in a timely manner and in accordance with National Estimating Standard

Qualifications:

  • Bachelor's degree in Construction Management, Architecture, Engineering, or related field
  • 5+ years of commercial construction experience in estimating, project management, or related role
  • Knowledge of flooring products, installation methods, and correct applications
  • Strong analytical skills and attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office and estimating software
  • Ability to work independently and in a team environment
  • Strong organizational and time-management skills

by Carl Trinidad

Account Specialist - BIG

Position Summary:

We are seeking a highly motivated and detail-oriented Account Specialist to join our team. The ideal candidate will have excellent communication and problem-solving skills, as well as a strong background in customer service. The Account Specialist will be responsible for managing customer relationships, processing web orders, and assisting with product SKU creation and maintenance. If you are a team player with the ability to work in a fast-paced, constantly changing environment, we want to hear from you.

About the account:

This client specializes in providing creative solutions to enhance brands and is dedicated to helping businesses achieve their branding goals. They offer customized services for branding, apparel, uniforms, and promotional products that are tailored to meet the unique needs of each client. In addition, they provide enterprise recognition systems designed to motivate and incentivize employees for their performance and achievements.

Their team is made up of experienced marketing professionals who are committed to delivering top-quality products and business systems for every brand. The company values building long-term relationships with its clients based on trust, integrity, and hard work.

Job Details:

  • Account Specialist
  • Work from home
  • Monday to Friday | 8 AM to 5 PM (Central Time)
    • Following US Holidays

Responsibilities:

  • Customer Service
  • Communicate over the phone/via e-mail with Customers.
  • Manage customer service ticketing system.
  • Ensure timely resolution to customer service requests.
  • Complete other customer support duties when needed.
  • Process web orders
  • Communicate with the fulfillment department to resolve order issues tied to fulfillment/shipping/delivery.
  • Assist with new product SKU creation on multiple platforms.
  • Perform data entry to support cross-functional programs.
  • SKU creation and maintenance for online platform
  • Run monthly reports and provide them to the Sales team to support business analysis.
  • Manage online returns process.

Qualifications:

  • At least 3 years of experience in a Customer Service role
  • Knowledge of Excel to assist with formatting and maintenance of data.
  • Excellent written and verbal communication skills.
  • Ability to analyze issues and solve problems.
  • Ability to communicate in a positive manner.
  • Ability to engage, foster, and support a team atmosphere.
  • Must be able to work in a constantly changing environment; flexible and adaptable to change.
  • Exceptional attention to detail and time management skills.
  • Must be able to learn new software applications quickly.
  • Ability to work independently with minimal supervision.

by Carl Trinidad