Full Time

Accountant - US GAAP

Job Summary:

Reporting to the Accounting Manager, the Accountant assists with monthly close, payroll processing, Accounts Payable, staff expenses, corporate credit cards, and compliance processes. The accountant enters journal entries, reconciles general ledger accounts, documents processes, and assists with special projects.

About the Client:

The client brings together health system leaders and innovators to collectively address the industry’s biggest challenges and opportunities. By assisting executives in cultivating peer networks, understanding key strategic trends, establishing pragmatic partnerships, and developing next-generation leaders, their members are better positioned to lead industry transformation.

Job Details:

  • Accountant
  • Work from home
  • Monday to Friday | 3 PM to 12 AM

*Minimum 50 MBPS post-paid internet connection

Responsibilities:

  • Corporate Credit Card Transactions and Staff Expenses
    • Review that the corporate credit card transactions and staff expenses are in compliance with the company’s expense policy
    • Review that the receipts are attached and match the credit card charges and staff expenses
    • Review that the GL, Department, and Budget Code (Class Code) are correct.
    • Upload staff expenses in the cloud-based expense platform (Bill.com)
    • Prepare the credit card month-end accrual journal entry
    • Publish and communicate to the company all upcoming submission deadlines
    • Partners with employees to ensure accurate recording of expenditures
    • Provide maintenance for changes in the GL accounts, departments, class codes, and employee changes within departments, tables and dropdown options as needed.
    • Prepare ad hoc reports for credit card transactions
  • Accounts Payable Invoices
    • Monitor and attend to the emails in the AP email inbox
    • Ensure accurate processing of invoices and credit memos with special attention being paid to cost allocations, GL accounts, Department, and Class Code.
    • Monitor, review, and resolve sync issues between the AP management platform and the accounting system
    • Management of the Prepaid accruals
    • Maintain and enhance AP submission forms assisted by IT Department.
  • Other
    • Conducts monthly cash reconciliations. Communicate any material discrepancies and unexpected activity to the Senior Accountant
    • Conducts monthly staff cellphone audit
    • Reconcile the GL account “Due to/from employees” and get approval from the employees to have the amount due deducted from payroll
    • Monthly reconciliation of AP and other related GL accounts as part of the close process
    • Maintain consistency across all AP and AP-related systems as it apply to GL Accounts, Product Classes, and Departments

Qualifications:

  • General knowledge of finance and accounting functions
  • Minimum of 3 years of professional accounting experience
  • Proficiency in Microsoft Excel and Power Point
  • Experience with Sage Intacct preferred
  • Working knowledge of US GAAP required
  • Strong analytical skills
  • Customer-centric focused
  • Comfortable working in a fast-paced environment
  • Team approach to working with others
  • Process-oriented with the ability to drive a project to completion
  • Ability to manage multiple competing priorities.
  • Attention to detail
  • Ability to work independently and as a team member
  • Excellent organizational skills
  • Strong communication skills, both written and verbal. Ability to communicate in a clear and concise manner with varying levels within the Company.

by Carl Trinidad

AP Coordinator

Position Summary:

Reporting to the Accounts Payable Manager, the Accounts Payable (AP) Coordinator is responsible for the processing of invoices and payment requests, reviewing and acting on invoices rejected or in an exception status with our invoice processing partner, ensuring invoices are entered correctly in our Workday EPR system and that all data elements have been reviewed and validated to ensure invoices are paid timely and accurately. The AP Specialist will assist their key business partners in understanding the AP process, provide timely responses to questions, and interface with suppliers, field operations managers, and corporate staff at various levels in the organization.

Job Details:

  • Work from home
  • Training Schedule | Monday to Friday | 8 PM to 5 AM Manila Time
  • Working Schedule| Monday to Friday | 8 AM to 5 PM Manila Time
  • *Following US Holidays

Responsibilities:

  • Manage the iPayables imaged exception invoice list – communicate with communities about rejected invoices.
  • Manage the iPayables unable to process/reject invoice list. Determine the reason for rejection and communicate with suppliers the issue, resolution, and steps to resubmit.
  • In Workday, review and validate invoice data for accuracy of all key data elements on the invoice and ensure invoice approval is appropriate.
  • Ensure invoices are accurately recorded by analyzing invoices and match to the correct purchase order and receiving documents. Coordinate with team members to ensure required purchase order processing.
  • Ensure invoices or payment discrepancies are resolved and documented appropriately.
  • Utilize ticketing system, monitor, review, research, troubleshoot, and timely resolve and respond to invoice and payment inquiries.
  • Reconcile supplier statements, research, and correct discrepancies timely.
  • Knows when to escalate matters to their supervisor or others.
  • Assist with other ad hoc projects and requests as required.

Qualifications:

  • Associate degree in Accounting preferred
  • Accuracy and attention to detail, well organized, ability to work independently and collaboratively
  • Positive attitude, calm demeanor, and ability to adapt to change and meet deadlines
  • Critical thinking skills, goal-oriented and desire to challenge the status quo
  • Maintains a high level of confidentiality and takes pride in their work
  • Ability to communicate effectively and professionally
  • Strong written and verbal communication skills
  • Proficient in English
  • Technology-minded, enjoys learning
  • Has an inquisitive mind and eagerness to learn, develop, and continuously improve
  • The preferred candidate would also have the following experience:
  • Prior AP experience in a large public company with multiple sites
  • Knowledge of general ledger accounts
  • Proficiency in ERP systems
  • Proficiency in Microsoft Office (Excel, Outlook, and Word)

by Carl Trinidad

Commercial Operations Accountant

Job Summary:

Embedding itself as a cornerstone within our national operations finance team, the role of the Commercial Operations Accountant is engineered to supply precise and timely data to the business stratum. This pivotal function propels informed decision-making and ceaseless enhancement of company performance. The array of responsibilities envelops core management accounting tasks such as weekly and monthly reporting, product costings, bill of material (BOM) setup, and month-end accounting activities, alongside customer pricing database maintenance and standard costs upkeep within our ERP system. A disciplined, detail-oriented methodology, coupled with a proactive stance towards process improvements, is the hallmark of success in this role.

Job Details:

  • Commercial Operations Accountant
  • Eastwood Libis, QC (Hybrid - 3 days in the office)
  • Monday to Friday | 4 AM to 1 PM OR 6 AM to 3 PM Manila Time
  • *Following Australian Holidays

Responsibilities:

  • Ensure accurate and timely:
    • Preparation of the weekly gross margin and supporting reports
    • Setup and maintenance of bill of materials (BOMs)
    • Maintenance of manufacturing standard costs in the ERP system
    • Completion of customer pricing file in the ERP system
    • Management of the account’s inbox ensuring streamlined communication
  • Support the elucidation of new product costings with a keen eye on accuracy and business implications.
  • Assist in the operating month-end reporting process, particularly focusing on balance sheet reconciliations and accruals.
  • Play an instrumental role in the budget and forecasting process, aligning financial projections with operational strategies.
  • Prepare ad-hoc analysis as dictated by business needs, aiding in strategic decision-making.
  • Proactively challenge data anomalies beyond normal tolerance levels, promoting a culture of data accuracy and integrity
  • Demonstrate exemplary time management and communication skills, fostering synergistic interactions across various departments.

Qualifications:

  • A solid foundation of accounting experience, with a minimum of 3 years, particularly in a manufacturing finance role
  • Actively pursuing or already in possession of an accounting qualification, such as CPA
  • Proven ability to operate in a structured, disciplined manner, with a history of meeting tight deadlines.
  • A keen aptitude for identifying and facilitating process improvements, driving operational efficiency and accuracy.
  • Exceptional interpersonal and communication skills, capable of nurturing collaborative relationships across the organization
  • Proficiency in utilizing ERP systems and other financial software to enhance operational fluidity.

by Carl Trinidad