Eastwood Libis, QC, PH

Payroll Administrator

Position Summary:

Sourcefit is seeking a skilled and detail-oriented Payroll Administrator. This role will serve as the primary payroll liaison, ensuring accurate and timely processing of client’s payroll for their employees across the United States and internationally. Utilizing ADP Workforce Now and Paylocity systems, the Payroll Administrator will work closely with both Human Resources and Finance to manage employee records, facilitate payroll-related updates, and provide payroll support to employees and management.

This position may ultimately report under either the HR or Finance department, depending on organizational needs, and is critical to ensuring compliance with federal, state, local and international regulations, contributing to effective operations across departments. The Payroll Administrator will also play a critical role in maintaining employee records and supporting organizational operations, while also contributing to other projects and activities as directed to meet organizational goals.

Job Details:

• Payroll Administrator
• Work from Home
• Monday to Friday | Night Shift

Responsibilities:

• Serve as the main liaison for payroll processing using ADP Workforce Now and Paylocity, ensuring accuracy and timely execution for U.S. and international employees.
• Collaborate with both Human Resources and Finance to implement, maintain, and review payroll policies and processes for alignment and efficiency.
• Coordinate with HR and Finance to manage payroll-related entries and updates, including employee life cycle transactions, pay rate adjustments, FLSA (or similar) status changes, and terminations.
• Review and reconcile timesheets, working with HR, Finance, managers, and employees to ensure accuracy in payroll entries.
• Enter, maintain, and process payroll information, including salaries, commissions, bonuses, time worked, paid leave, deductions, and other compensation data.
• Manage payroll changes for new hires, terminations, and other updates in ADP Workforce Now and Paylocity in collaboration with HR and Finance.
• Provide payroll data to ADP and Paylocity, including exception time, holiday premiums, bonuses, shift differentials, allowances, garnishments, and tax levies.
• Conduct payroll reporting and fulfill ad-hoc requests for payroll data from management.
• Facilitate audits by providing necessary records and documentation to auditors.
• Administer and maintain the Time and Attendance system and track employee time-off balances in coordination with HR and Finance.
• Review and reconcile out-of-pocket expenses, corporate credit card charges, and other business expenses to ensure accurate reimbursement to employees or collection of funds owed to the company.
• Support year-end payroll adjustments, including annual employee tax submissions and filings for U.S. and international employees.
• Calculate and process commissions, bonus payouts, and final paychecks in compliance with federal and international regulations.
• Assist with month-end and year-end financial closing tasks, including payroll journal entries, accruals, and reconciliation of payroll G/L accounts.
• Support the Concur Travel & Expense program and lead special payroll-related projects as needed.
• Maintain confidentiality of sensitive payroll information and uphold privacy regulations.
• Perform periodic audits of payroll, expense reports, and HR records to ensure completeness and compliance.
• Maintain and update employee records in HRIS.
• Assist with benefits enrollment and employee inquiries.
• Track training completion and policy acknowledgments.
• Support HR compliance audits.

Qualifications:

• Minimum of three years of payroll experience.
• Associate’s degree in finance, accounting, or a related field (Bachelor’s preferred) or equivalent combination of education and experience.
• Certified Payroll Professional (CPP) certification is a plus.
• Experience with ADP Workforce Now and Paylocity; familiarity with multi-state and international payroll processing.
• Proven experience of U.S. federal, state, and payroll regulations and compliance requirements.
• Demonstrated proficiency in international payroll regulations and compliance requirements.
• Proficiency in Microsoft Outlook, Excel, and Word.
• Strong numerical, analytical, and organizational skills with a high level of accuracy and attention to detail.
• Ability to effectively partner with HR and Finance teams and handle payroll and expense-related inquiries for employees across multiple locations.
• Experience with corporate credit card reconciliation and processing employee reimbursements.
• Working knowledge of compensation, commissions, and benefits-related payroll entries.
• Excellent communication skills and English skills, with the ability to maintain confidentiality of sensitive information.

by Carl Trinidad

Tax Supervisor

Position Summary:

The Tax Supervisor will play a key role in preparing and reviewing complex U.S. tax returns, providing guidance to junior staff, and ensuring that all deliverables meet the highest standards of quality and timeliness. In this position, you will collaborate closely with clients, answer their tax-related inquiries, and support their bookkeeping and payroll needs.

Job Details:

Work from home

Monday to Friday | 10 AM to 7 PM (Hawaii Standard Time) | Tuesday to Saturday 4 AM to 1 PM (Manila)

Following Hawaii Holidays

Responsibilities:

• Prepare complex individual and business income tax returns, including consolidated and multi-state filings.
• Prepare financial statements based on income tax rules and assist with ASC 740 (Tax Provision) compliance.
• Supervise tax engagement workflows, track progress, and report updates to the Tax Manager.
• Assign tasks to staff accountants, review their work, and provide constructive feedback.
• Oversee bookkeeping, accounting, and payroll assignments, including assisting clients with bookkeeping cleanup and QuickBooks training.
• Serve as the primary point of contact for client tax inquiries, ensuring clear communication and strong client relationships.
• Support Tax Managers with tax planning and research initiatives.
• Assist with IRS and state tax correspondence and follow-up.
• Contribute to engagement budgeting and proposal development alongside partners and managers.

Qualifications:

• Minimum of five years of public accounting experience with a strong focus on U.S. income tax preparation.
• Bachelor’s degree in accounting or a related field.
• Proficiency in QuickBooks, Microsoft Office Suite, and Adobe Acrobat.
• Experience with UltraTax CS
• Strong communication, analytical, and organizational skills.
• Proven ability to work collaboratively within a team, providing leadership and guidance to junior staff.
• Commitment to delivering exceptional and timely client service.

Nice to have:

• Experience in at least two of the following industries: nonprofit, retail, restaurant, real estate, construction, or professional services.
• Experience with Fixed Asset CS & Practice CS
• Proficiency in a foreign language
• Familiarity with Hawaii tax rules and regulations

by Carl Trinidad

Tax Manager

Position Summary:

The Tax Manager will lead complex tax engagements, oversee staff and supervisors, and ensure the delivery of timely, accurate tax services. This role involves conducting in-depth tax research, managing client relationships, guiding tax projections and planning, and staying current with emerging tax legislation. You will also assist with budgeting and proposal preparation, working closely with partners and other senior team members.

Job Details:

Work from home

Monday to Friday | 10 AM to 7 PM (Hawaii Standard Time) | Tuesday to Saturday 4 AM to 1 PM (Manila)

Following Hawaii Holidays

Responsibilities:

• Supervise and review the preparation of various tax filings and financial statements.
• Conduct research on complex tax return issues, document findings, and apply insights to client engagements.
• Manage engagement workflows to ensure prompt, high-quality client service and adherence to firm procedures.
• Maintain regular client contact, addressing tax-related questions and providing clear, reliable guidance.
• Lead tax projections, planning initiatives, and research projects to identify opportunities and optimize client outcomes.
• Serve as the primary resource for staff inquiries related to tax, bookkeeping, accounting, and payroll tasks.
• Monitor and analyze the impact of new tax legislation and regulations, updating internal processes as needed.
• Oversee IRS and state tax correspondence, ensuring proper handling of examinations and timely resolutions.
• Assist partners with engagement budgeting, proposal preparation, and the development of new service opportunities.

Qualifications:

• Minimum of ten years of public accounting experience with a strong focus on U.S. income tax preparation.
• Bachelor’s degree in accounting or a related field.
• Proficiency in QuickBooks, Microsoft Office Suite, and Adobe Acrobat.
• Experience with UltraTax CS
• Exceptional communication, analytical, and technical skills.
• Demonstrated leadership ability and proven track record in guiding and mentoring teams.
• Strong commitment to delivering exceptional and timely client service.

Nice to have:

• Experience in at least two of the following industries: nonprofit, retail, restaurant, real estate, construction, or professional services.
• Experience with Fixed Asset CS & Practice CS
• Proficiency in a foreign language
• Familiarity with Hawaii tax rules and regulations

by Carl Trinidad