Back Office Support

Accounts Receivable/Accounts Payable Clerk

Position Summary:

We are seeking a reliable and detail-oriented Accounts Payable / Accounts Receivable Specialist to support our B2B Purchasing Platform Finance Team. This role involves meticulous data entry tasks related to both accounts payable and accounts receivable processes.

Job Details:

  • Work from home
  • Monday to Friday | 9 PM to 6 AM Manila Time
  • *Following Philippine Holidays

Responsibilities:

  • Accounts Payable:
    • Receive, download, and process Supplier Invoices in the accounting system for conversion of purchase orders (POs) as Billable Expense Charges to be linked to the Customers for AR invoice creation.
    • Ensure every Supplier Invoice created accurately reflects the required information needed for the AR side of the process.
    • Properly flag any billing discrepancies found between the Supplier Invoice and PO (i.e., item SKU /Part# mismatches, overcharges, undercharges, duplicated billings, etc.), for manager review.
    • Learn and grasp compliance issues around accounts payable processes (sales tax, etc.).
    • Learn and grasp the unique variances of our billable Customer accounts.
    • Interact with fellow staff members for questions, guidance, and sanctioned collaboration on tasks with each other.
    • Other related tasks may be added as volume increases.
  • Accounts Receivable:
    • Create Customer Invoices in the accounting system using the valid Billable Expense Charges as entered in the AP process.
    • Ensure every Customer Invoice created accurately reflects the required information, including double-checking any manual mathematical calculations.
    • Batch-send invoices out of the accounting system to each Customer’s pre-defined accounts payable email address.
    • Properly flag any created invoices determined to be unable to send out for any reason, for manager review.
    • Interact with fellow staff members for questions, guidance, and sanctioned collaboration on tasks with each other.
    • Other related tasks may be added as volume increases.

Qualifications:

  • At least 1 year of solid work experience in a bookkeeping or accounting support role. College education in related field a plus.
  • Proven understanding of basic bookkeeping and accounting principles.
  • Familiarity and experience working with documents such as purchase orders, credit memos, supplier bills, and customer invoices.
  • Proficiency with QuickBooks Online/similar cloud accounting software and MS Office is desired; we are willing to train the right Candidate.
  • Strong data entry skills along with a high degree of accuracy and attention to detail.
  • Ability to interpret, calculate, post, and manage accounting figures and financial records.
  • Ability to manage time and tasks efficiently and effectively, and follow departmental processes and company policies.
  • Experience with CRM and/or issue-tracking ticket-based systems is a plus.
  • Familiarity with Ariba, Oracle, Jaggaer, or other ERP systems is a plus.
  • Experience in an e-marketplace, a multi-vendor/multi-customer, or similar setting is a plus.
  • Respectful, honest, humble, and willing to face adversity and embrace challenges.
  • Adaptability and resilience to thrive amidst the frequent changes of a startup.
  • Clear, articulate oral and written interpersonal communications, while striving to maintain positive relationships with suppliers, customers, and colleagues.
  • Proficient phone, email, and video meeting etiquette.
  • Able to clearly identify problems and resolve issues.
  • Willing to go the extra mile when needed, strong work ethic; takes direction well from management and peers, but also self-directed and resourceful.

by Carl Trinidad

Accounts Receivable Manager

Position Summary:

The Accounts Receivable Manager analyzes, classifies, and reviews both routine and complex accounts receivable transactions and identifies solutions in accordance with GAAP. This position oversees the collection of customer invoices, helps resolve issues and proactively works with the Sr. Director towards achieving departmental goals. Collaborates regularly with cross-functional teams. You will also be performing responsibilities at a supervisory level.

Job Details:

  • Work from Home
  • Monday to Friday | 8 AM to 5 PM CST
  • *Following US Holidays

Responsibilities:

  • Owns the Account receivables aging & finds solutions for complex accounts
  • Follow’s up with collectors & resolves escalations
  • Ensures receivables are correctly processed in a timely manner.
    • Collect and work with customers to keep accounts within terms
    • Reconciles customers’ accounts and finds solutions
  • Addresses and corrects any discrepancies in accounts or works with billing towards a solution.
  • Work with accounting staff internal and external auditors to provide support and analysis as needed.
  • Serves as a liaison between clients and collectors to negotiate acceptable payment plans.
  • Escalates risky accounts to Manager or Director.
  • Provides or facilitates accurate reports and analysis on collections and metrics such as cash (collections) forecasting and other collection reports.
  • Assists Manager/Director with analysis of data and reports.
  • Organizes monthly meetings to communicate information and guidance from company leadership and to review policies, procedures, and best practices.
  • Performs other duties as assigned.
  • Plans, di collectors and cash app staff toward attainment of goals and objectives:
    • Develops staff by providing guidance regarding AR methods and processes, by identifying developmental and growth opportunities for staff members, and by ensuring appropriate training is provided to staff.
    • Provides coaching, communication, feedback and completes formal performance appraisals for each assigned staff member.
    • Develops and maintains an environment that is optimal for employee productivity, employee engagement and job satisfaction.
  • Identify collection problems, research solutions and form recommendations for resolution.
  • Assist with developing or modifying AR policies and ensure systems and procedures follow company policies, acceptable accounting practices and applicable regulations.
  • Demonstrate a commitment to continuous improvement.
  • Ability to work in a fast-paced environment and multitask with efficiency and accuracy.
  • Ability to effectively work with all levels of the organization, as well as external resources.
  • Open and responsive to change, including the ability to affect change within the organization.
  • Ability to identify and actively respond with sensitivity to the needs of all internal customers.

Qualifications:

  • Bachelor’s degree in business, Finance, Accounting or similar
  • At least 5 years of leading billing and collections
  • Experience training and mentoring
  • Working knowledge of accounting applications (ERP) in a computerized environment
  • Solid history with detailed account reconciliations
  • Good written and oral communication skills
  • Experience with NetSuite is not required but is a plus.
  • Experience with account reconciliation software is a plus.

by Carl Trinidad

Accounts Payable Coordinator

Position Summary:

The Accounts Payable Coordinator is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

    Overview:

    MasTec Communications Group is a leading national infrastructure construction company operating throughout the United States. MasTec – Utility Services Group’s activities include the installation, maintenance and upgrade of communication and utility infrastructure, including but not limited to: communications, electrical and natural gas distribution infrastructure.

    At MasTec you’ll be joining a family, where we are dedicated to supporting each other and building an atmosphere of teamwork. As part of our team, your opportunities are limitless.

    Job Details:

    • Accounts Payable Coordinator
    • Work from Home or Work Onsite
    • Monday to Friday | 8:00 PM to 5:00 AM (Night Shift)

    Responsibilities:

    • Review Vendor Statements.
    • Matching invoices against purchase orders.
    • Resolving invoice discrepancies.
    • Reconcile statements.
    • Review all invoices for appropriate documentation and approval prior to payment.
    • Print and obtain signatures on all accounts payable checks.
    • Distribute signed checks as required.
    • Prepare expense reimbursement checks Respond all vendor inquiries.
    • Maintain all accounts payable reports, spreadsheets and accounts payable files.
    • Assemble and processes overnight payments or ACH payments.
    • Assist in monthly closings. Prepare analysis of accounts, as required.
    • Perform filing and coping.

    Qualifications:

    • High school diploma or equivalent 2 + years of working knowledge of accounts payable.
    • Oracle experience is preferred.
    • US GAAP experience is preferred.
    • Intermediate to advanced computer skills, i.e., MS Word, Excel, Oracle, and web-based tools.
    • Ability to maintain a high level of accuracy in preparing and entering financial information.
      • Ability to maintain confidentiality concerning financial information.
      • Effective verbal and written communication skills.
      • Ability to work well with others in fast-paced, dynamic environment.

      by Carl Trinidad