The Ultimate Guide to IT Outsourcing

IT Outsourcing

The global market for IT Outsourcing was valued at USD 31,407.59 million in 2022 and is projected to experience a compound annual growth rate (CAGR) of 5.76%, ultimately reaching a value of USD 43,949.55 million by the year 2028. These numbers position IT as the leading industry for outsourcing, with 13.6% of the average IT department allocated towards outsourced tasks. 

In this article, we will delve into the topic of IT outsourcing. We will examine the definition and scope of IT outsourcing, discuss its various benefits, and offer tips and best practices for those considering outsourcing IT services.

Table of Contents
What is IT Outsourcing?
IT Outsourcing Services
Benefits of Outsourcing IT Services
Tips and Best Practices for Outsourcing IT Services

What is IT Outsourcing?

IT outsourcing refers to the practice of delegating specific information technology tasks, functions, or services to external service providers. It involves entrusting a third-party vendor or partner with the responsibility of managing and executing various IT-related activities on behalf of an organization. These activities can range from software development and maintenance to network management, infrastructure support, cybersecurity, data analytics, helpdesk services, and more.

IT Outsourcing Services

The most commonly outsourced IT services are as follows:


As the complexity and sophistication of cyber threats continue to rise, cybersecurity outsourcing has emerged as one of the most outsourced IT services. In fact, 99% of organizations have embraced outsourcing to handle at least one aspect of their cybersecurity requirements.

By outsourcing cybersecurity, organizations gain access to a dedicated team of professionals who possess deep knowledge and experience in combating cyber threats. These specialized agencies have the latest tools, technologies, and resources necessary to monitor networks, detect vulnerabilities, respond to incidents, and implement robust security measures. Their expertise spans across various areas such as threat intelligence, vulnerability management, security assessments, incident response, and compliance.

IT Helpdesk and Support Outsourcing

IT support entails providing aid and guidance to both employees and the broader organization when confronted with technology-related challenges. Its primary objective is to provide users with solutions to any IT problems they encounter. Within a business setting, IT support expands beyond issue resolution and encompasses tasks such as equipment setup, installation, configuration, and a wide array of related services.

Some of these services may be:

-Troubleshooting and fixing IT issues.

-Organizing and executing regular maintenance updates.

-Resolving issues related to passwords.

-Assisting with data backup and recovery.

-Installing and configuring software.

-Providing technical assistance to employees.

Cloud Computing and Management Services

Due to the complexities involved in implementing and managing cloud services, it is common for organizations to outsource this aspect to expert providers. Proper implementation and integration of cloud services require expertise in security measures and alignment with an organization’s overall cybersecurity strategy. Therefore, many companies opt to seek the assistance of an IT agency to ensure the success of their cloud initiatives. This allows them to tap into the specialized knowledge and support required for secure and effective cloud implementation, freeing up valuable time and resources that can be allocated to other critical business activities.

Application Development and Maintenance (ADM) Outsourcing

ADM refers to the design, development, testing, and maintenance of software applications that can be accessed and used on various platforms, including web browsers, desktop computers, mobile devices, and more.

Application development is frequently outsourced due to its reliance on specialized expertise, which can be costly if not delegated externally. This expertise includes proficiency in intricate programming languages and frameworks like Java, C++, Python, or Swift, essential for constructing personalized software solutions that cater to unique business requirements. By outsourcing application development, organizations can access the required skill set without incurring substantial expenses, ultimately optimizing their development process and achieving tailored software solutions.

IT Enabled Services (ITES)

ITES refers to the outsourcing of processes where service providers use telecommunication technologies and the Internet to deliver services primarily to companies operating outside of the information technology (IT) industry.

The scope of ITES is vast and covers various domains such as finance, healthcare, logistics, customer support, and human resources. For instance, in the finance sector, ITES plays a crucial role in back-office operations, including data entry, financial analysis, and bookkeeping. In healthcare, ITES encompasses medical transcription, medical coding, claims processing, and healthcare analytics. Logistics companies, on the other hand, outsource tasks like supply chain management, order processing, and inventory management to ITES providers.

Finally, customer support is another significant area within ITES. Service providers offer multichannel customer support solutions, including phone, email, chat, and social media, to address customer inquiries, provide technical assistance, and ensure high-quality customer experiences.

Benefits of IT Outsourcing

IT outsourcing offers numerous advantages to businesses across various industries. Here are some specific benefits of outsourcing IT services:

Access to Specialized Expertise

IT outsourcing provides access to a diverse pool of specialized professionals who possess in-depth knowledge and expertise in different areas of information technology. Whether it’s web development, application development, data analysis, or cybersecurity, outsourcing allows businesses to tap into the skills and experience of professionals who are up to date with the latest industry trends and technologies.

IT Outsourcing

Cost Savings

IT outsourcing can lead to significant cost savings for businesses. Instead of hiring and maintaining an in-house IT team, which involves expenses such as salaries, benefits, training, and infrastructure, outsourcing offers a more cost-effective solution. Outsourcing providers often offer flexible pricing models, allowing businesses to pay for the specific services they require, reducing overhead costs and increasing overall cost efficiency.

Enhanced Efficiency and Productivity

IT Outsourcing enables businesses to focus on their core competencies while leaving the technical aspects to experienced professionals. This enhances overall efficiency and productivity as employees can devote their time and energy to strategic tasks that align with the company’s goals. IT service providers have streamlined processes, best practices, and industry expertise, ensuring efficient service delivery and faster turnaround times.

Access to Advanced Technologies

IT service providers stay updated with the latest technologies and tools in their respective domains. By outsourcing IT services, businesses can leverage these advanced technologies without the need for significant investments in hardware, software, or infrastructure. This allows companies to access cutting-edge technologies, improve operational capabilities, and stay ahead of the competition.

Scalability and Flexibility

IT service needs can vary depending on business requirements, project demands, or seasonal fluctuations. Outsourcing IT services provides businesses with the flexibility to scale up or down as needed. Service providers have the resources and capacity to accommodate changing needs, whether it’s expanding the IT infrastructure during growth phases or reducing resources during lean periods. This scalability ensures that businesses can adapt quickly to evolving demands without the need for significant infrastructure investments.

 Tips and Best Practices for Outsourcing IT Services

Below are some recommendations for outsourcing IT services:

 1. Define Clear Goals and Objectives

Clearly define your IT goals and objectives before outsourcing. Determine the specific tasks and responsibilities you want the service provider to handle, such as network management, system administration, software installations, or IT help desk support. This clarity will help you find a service provider with expertise in the areas aligned with your needs.

2. Evaluate Expertise and Experience

Assess the service provider’s expertise and experience in the IT industry. Look for providers with a strong track record, relevant certifications, and a proven ability to handle similar projects. Consider their technical knowledge, understanding of industry best practices, and familiarity with the latest technologies to ensure they can meet your IT administrative requirements effectively.

3. Ensure Data Security and Confidentiality

Data security is of utmost importance in IT outsourcing. Verify that the service provider has robust security measures in place to protect your sensitive data and confidential information. Inquire about their data encryption protocols, access controls, backup and recovery procedures, and compliance with industry regulations, such as GDPR or HIPAA, if applicable to your business.

4. Establish Communication Channels

Effective communication is crucial for successful IT outsourcing. Establish clear communication channels and define how and when you will communicate with the service provider. Regularly scheduled meetings, progress reports, and open lines of communication will help ensure that both parties are aligned and any issues or concerns are addressed promptly.

5. Define Service Level Agreements (SLAs):

Establish comprehensive Service Level Agreements (SLAs) with the service provider. SLAs outline the expected level of service, response times, resolution targets, and performance metrics. These agreements will help set clear expectations, monitor service quality, and provide a basis for assessing the provider’s performance.

6. Regular Performance Monitoring and Review

 Regularly monitor and review the service provider’s performance to ensure they meet the agreed-upon standards. Conduct periodic performance assessments, track key performance indicators (KPIs), and address any concerns or deviations from the established SLAs. Regular performance reviews will help maintain the desired service quality and allow for adjustments or improvements if needed.

7. Maintain Flexibility and Scalability

 IT needs may evolve over time, so it’s essential to choose a service provider that can adapt to changing requirements and scale their services accordingly. Ensure that the provider has the flexibility and scalability to accommodate future growth, technological advancements, and any shifts in your IT administrative needs.

8. Establish a Transition Plan

Develop a comprehensive transition plan when transitioning IT administrative services to the outsourcing provider. This plan should include knowledge transfer, documentation of processes and procedures, and any necessary training for the service provider’s team. A well-executed transition plan will minimize disruption and ensure a smooth handover of responsibilities.

To learn more about outsourcing, you can read our Top 8 Qualities of an Outsourcing Company in the Philippines article. We invite you to follow us on social media and to visit our website to learn more about our services.

About Us: Sourcefit is a widely recognized US-managed business process outsourcing company based in Manila, Philippines. We proudly serve over 100 clients with a workforce of more than 1,300 employees. Our global centers can serve multiple markets, and our staff is highly proficient in English, Spanish, French, and Portuguese. Whether you need a few or many employees, we can help you achieve your business goals and build high-quality offshore teams.

Latest Awards

Sourcefit’s commitment to excellence has been recognized through numerous industry awards and certifications.

We recently received the Fortress Cyber Security Award from the Business Intelligence Group. Sourcefit was also honored with the prestigious recognition of Best Outsourcing Solutions Provider in the Philippines during the 2023 Business Excellence Awards.

Other awards include: FT ranking of 500 high-growth Asia-Pacific, The Marketing Excellence Awards, Inquirer Growth ChampionHR Asia Awards, among others.

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